Outlook: Save email - how to do it

How to properly save your emails in Outlook depends on whether you want to save only individual messages or the entire inbox. In each case, we explain the required procedure to save your emails to a hard drive step by step in this article.

This is how you save individual emails from Outlook

To save specific emails from your Outlook inbox, you can save them to a hard drive. This is possible directly in Outlook by selecting the corresponding email so that it is highlighted in blue. Once you have selected the e-mail, go to the "File" tab in the menu bar and select the "Save as" option. Now specify a location, a file name and a file type for the e-mail and click on "Save" to save the message to the hard disk.

Outlook: Save e-mails in a backup

If you do not only want to save individual e-mails, but your entire inbox, the best way to do this is to create a PST file. This is a backup file in which all your emails from Outlook are backed up.

1. To create a PST file of your email, please first click on "File" in the Outlook menu.
2. Then navigate to "Open and Export" > "Import/Export" and select the "Export to File" entry in the window that opens.
3. After clicking "Next", please select the entry "Outlook data file (.pst)" and specify which folders should be saved in the backup.
4. Then click "Next" again to select a location for the PST file under "Browse" and confirm the creation with "Finish".